ATTENTION: Our Optimize program if fully booked at the moment and we do not accept new applications until further notice.

Optimize your business from the inside out

If you want to scale your business in a sustainable way, you have to optimize your internal systems first. Our proven process for kickstarting, streamlining, and monitoring your business system will give you the necessary groundwork for growth and freedom.
Apply for the optimize program

As an entrepreneur, you’re a problem solver.
But how do you know what to fix next?

Do you find yourself…
  • Wasting time jumping from fire to fire, because you can’t anticipate bottlenecks before they happen?
  • Unable to consistently deliver on client expectations, because your team doesn’t work quickly or efficiently enough?
  • Working 24/7, because you’re afraid that if you remove yourself from your business, it will collapse without you?
Entrepreneurs are pulled in a hundred different directions every day. With a never-ending task list, how do you focus on fixing the right problems at the right time?

Don’t work harder. Work smarter!

Here’s the truth: you don’t pave the way to success simply by working more hours.

You’re not failing to scale up because you don’t work hard enough or you don’t want it badly enough. Your business can’t reach the next level because it’s not designed with growth in mind.

You need a business system that helps you identify both opportunities and bottlenecks, so you can focus on growth while fixing what is holding you back.

Our Optimization process analyzes your business structure, defining your critical business flow and mapping your core systems and processes around it. This turns your attention to the most important parts of running your business. No more distractions from side hustles, shiny objects, and jumping from fire to fire!

If you’re struggling to scale up, you’ve come to the right place.

Our Optimization process begins with an 10-16 week kickstart program. With the help of one of our business system experts, you’ll run through an in-depth analysis of your business’s structure. Together we’ll define the core functions of your business, so you can redirect your focus to the things that matter most.

During our kickstart program, you will:

  • Define your QBR (from Mike Michalowicz), so your team works to protect your Big Promise to customers in every aspect of the business.
  • Define your business system and core processes, so you know what work has to be done to deliver on that promise.
  • Start systemizing and optimizing those core business processes, so your team consistently delivers higher quality work with confidence.
  • Establish key lead and lag metrics, so you can measure how your business system is performing at delivering on your Big Promise.
  • Monitor your metrics to identify weak spots in your system, so you can prevent bottlenecks and anticipate future problems.
After this initial program, systemizing your business will be second nature to you and your team. You’ll gain the foundation you need to continue optimizing your business in the long term. The next step is to further document and optimize other processes and incorporate them into the system. This sets you up to generate consistent outcomes and better track the status of your business.
Kickstart My Business

Know where you are, so you know where you’re going

Why is auditing and optimizing your business system so important? You have to know where you are to know where you’re going.

By defining your QBR and Big Promise, you’ll understand which functions in your business are truly essential and which are just distractions. Then you can clearly focus on what matters – and that means you’ll finally be able to scale your business.

Together we will document your system as it already exists so we can make a plan for what it will be tomorrow.

Streamline your processes

After we define your business’s most critical function, we move on to streamlining your internal processes to better support it.

By perfecting your processes, you will:

Take your business from chaos to structure

Create transferability within your team

Consistently produce higher quality outcomes

Establish a foundation for outsourcing and automating work

It’s impossible to scale your business if you don’t find – and fix – your weakest links. Otherwise, you’re just scaling up the problems you already have. By establishing and streamlining key processes, you can ensure that your business’s progress continues.

Establish your lead and lag metrics

Creating a personalized metrics dashboard for your business system gives you the opportunity to track your critical business flow and your business’s overall performance. It will give you insight on what levers to pull and what buttons to push to control growth.

By monitoring your metrics, you’ll gain the crucial insight to focus your attention on what matters most for your business. Through lead and lag tracking, you can identify weak spots in your system and fix potential bottlenecks before they cause major problems.

And when your systems and processes become easy to monitor, you can quickly and easily test different growth strategies and see how they impact your system. You’ll know what works and what doesn’t, because you’ll have the data to prove it.

Optimized systems. Optimized results.

When you optimize your systems, you optimize your team, your time, and your potential for growth.

With a truly systematized and optimized business, you can enjoy:

  • More free time, as your streamlined systems make tasks more efficient.
  • Higher quality output, as your processes yield consistent results.
  • A more reliable team, as each person fulfills their most essential role and knows what and how to do things.
  • A higher value business, which you can continue to grow or sell with ease.
  • The ability to grow your company, now that you’ve regained your focus and control.

When you optimize your systems, you take back control of your business so you have the freedom to focus on your long-term goals.

Optimize My Business Now

More than just business coaching

We know plenty of awesome business coaches and accelerator programs. They’re a great start for business owners looking to scale up, but they also come with a major drawback: they’re just coaching you.

They only tell you what to do. You have to figure out how to actually do the work by yourself.

That’s why Work Ninjas is different: we’re the WHO and the HOW for your business. We use our expertise to help you actually implement the systems you need to see your business thrive. Then we take things a step further by helping you automate your processes. We’ll even get the work done for you if you don’t have a team yourself.

We know that there’s no one-size-fits-all solution, so we don’t tell you what growth should mean for your business. Instead, we help you get wherever you want to go.

You should apply if:

  • Have a running business with a steady revenue stream.
  • You are aware that optimizing your business will take time.
  • You are ready to handover the day-to-day business.
  • You are coachable and ready to try new things.

You should not apply if:

  • You're not willing to build new processes and improve using proven systems.
  • You don't have enough cash to pay your bills in the next few months
  • You're looking for a quick fix.
  • You don't have time to improve your business in the next months.
  • You are not willing to build a team.

The investment

FAQ

We know plenty of awesome business coaches, books and accelerator programs. They are a great resource for business owners looking to scale up, but they also come with a major drawback: they’re just coaching you. They only tell you what to do. 

Work Ninjas is different: Our coaches and team actively help you go through the program. We do the homework together. We use our expertise to help you actually implement the systems you need to see your business thrive. 

And after the program? That is when we also take a step further by helping you automate your processes. We’ll even get the work done for you if you don’t have a team yourself.

Common growth hacking agencies are marketing focused (mostly lead generation). 

But is growth equal to more leads, more customers?

Solely focussing on attracting and converting new business does not give you sustainable growth. In order to make it sustainable, you also need your product/service delivery in order and also the financial side of your business.
Growth hacking includes optimizing and automating the whole critical business flow from front to back.

Our Optimization process begins with a 12 to 16 week kickstart program. During which you will have at least 10 in depth sessions with one of our business system experts. Step by step you will go through the program. We do have a (flexible0 roadmap, but there is not a fixed amount of hours or sessions. If you need a few more sessions, then that is what it will take.

This program is not for all business owners. First of all, you will need a running business. If you only have trouble getting new customers, this program is probably not for you (yet).

However this program is a perfect fit for you if you

  • have a steady stream of customers but you are way over your head on keeping them serviced and happy.
  • are unable to consistently deliver on client expectations, because your team doesn’t work quickly or efficiently enough.
  • if you feel you could be doing so much more with less effort.
  • are working 24/7, because you’re afraid that if you remove yourself from your business, it will collapse without you.


And last but not least, you need to be coachable and committed which is something we will check and get into before we admit you to the program.

So why wait? Book a consultation here.

  • Critical Business Flow blueprint containing the Core Business Processes for all the major parts of your business (Attract, Convert, Deliver, Cash).
  • Clear and optimized SOPs for each of your Core Business Processes so you and your team know exactly what to do when you need to increase performance in one of the major parts of your business.
  • A dashboard with the Lead and Lag metrics for your Core Business Processes to identify weak spots in your system and anticipate future problems.
  • The knowledge and support for you and your team to use the new system to your advantage.


After going through the program you will know what is critical in your business. How your different business systems are performing and what you or your team should do to improve on the individual parts of the business.

With a truly systematized and optimized business, you can enjoy:

  • More free time, as your streamlined systems make tasks more efficient.
  • Higher quality output, as your processes yield consistent results.
  • A more reliable team, as each person fulfills their most essential role and knows what and how to do things.
  • A higher value business, which you can continue to grow or sell with ease.
  • The ability to grow your company, now that you’ve regained your focus and control.


When you optimize your systems, you take back control of your business so you have the freedom to focus on your long-term goals.

During the program you will set up the foundation of an optimized system, focused on the Core Business Processes. But there is much more than just the core processes. So after the program you will be able to keep in touch with your coach to periodically evaluate your business system and determine which other processes in your business can be optimized, automated and incorporated into your new system. Step by step we will help you optimize and automate all the processes in your business.

In most cases, yes. But not necessarily. Every business is different. If you have your own team chances are they can do some of the work. 

The program cost includes your sessions with the coach and general support from the virtual business team to set up your Core Business System. 

Here are some examples you can leverage our team for outside the scope of the Optimize program:

Optimize:

  • Optimize and document other processes (building and implementing SOPs)
  • Setting up, adjusting or optimizing your key software systems.
    For example your Project management system (where your team does the work) to better match your new system. Or optimizing and adjusting your marketing or finance systems so you can get the key metrics you need.


Automate:

  • Building automations to support and automate your processes and workflows using Zapier or Integromat.

Execute:

  • Have our virtual business team execute on your SOPs and daily work so you have more time to optimize other parts of your business or take some time off. Our team can also support your team.

No. Our team will even get the work done for you if you don’t have a team yourself.  Take a look at our Execute services to learn more.

And as soon as you start hiring your own team, you will have everything in place to get them up to speed with your business.

Running a growth optimized business requires a team with a sustainable growth mindset. A team that knows how to leverage the tools of optimization and automation so that every aspect of your business works towards your ultimate goals.

We can teach your team how to effectively execute your growth plan and make the best use of the optimized business systems. They will learn how to best improve processes and workflows and identify new opportunities to automate. You’ll stop shouldering the burden of scaling your business alone and fast track your success with the support of your team.

No. Work Ninjas is an online only service. Our Ninjas regularly schedule an online call with you to discuss and coordinate the work. Despite the distance, you still look each other in the eye, which is nice every now and then.

We also use Voxer for asynchronous contact.

What you get
Included
1:1 Private coaching
Blueprint to your Core Business System
Dashboard for your Core Business Metrics
Clearly written SOPs for your team
Direct access to your coach via Voxer
Instant access to our team (Automate & execute)
Support sessions for your key teammembers
1 year of live support
3 payments of
€1500
or pay in full €4000 & save!

Apply

Systems optimized? Let’s turbo charge.

Once your systems are optimized, hit the accelerator with our next step, Automation.

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We make your business run smoothly

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